The as-built record, answerable.
After delivery, the specs, drawings, approved submittals, and O&M manuals stay ingested and answerable, for the life of the asset.
“What filter does AHU-1 take?”
MERV 13 pleated, 20 × 25 × 2 in., four per unit. Replace quarterly per the maintenance plan.
Most buildings lose their memory at handover.
Banker's boxes and a thousand-page PDF.
Nobody can search it, so nobody does. The answers live in one veteran tech's head, and the record dies the day the building is handed over.
One ingested record.
Every spec section, sheet, approved submittal, and O&M manual, cross-referenced into the assets, warranties, and maintenance plans your team actually runs the building from.
The record already exists.
Projects built on Specset convert the day they close out: the closeout record becomes the operations record, at the preferred rate. From first bid to final work order, literally.
See closeout on Specset →We rebuild the record from what you have.
Send what exists: the O&M binders, the master compilations, the vendor PDFs, decades old included. Specset rebuilds the asset registry, the warranties, and the maintenance plans from them.
Talk through a building →Unlimited Q&A for your facilities team.
Every answer cites the O&M section it came from and links to the asset record: the as-installed product, its location, warranty status, and the next maintenance date.
“What filter does AHU-1 take?”
MERV 13 pleated, 20 × 25 × 2 in. · Qty 4. Replace quarterly per the maintenance plan.
Everything the building knows, in one place.
Not an archive. The record generates the work: what's due today, what's overdue, which warranties expire this quarter, and which outdoor work the weather holds.
Every installed product, placed.
Tagged and serial-tracked by system and location, from site down to room, each asset linked to its approved submittal and the as-built sheet it appears on.
Nothing expires unnoticed.
Start dates, terms, and contacts extracted from the closeout documents. Coverage that ends within ninety days surfaces on the dashboard by itself.
Schedules that run themselves.
Calendar and meter-triggered plans built from the O&M requirements, generating the season's work orders night after night.
The day's work, tracked.
Preventive, inspection, and corrective, assigned and dated, with a guided checklist run for the phone in the mechanical room. A failed check spawns the corrective itself.
Parts counted, bins known.
Completing a work order draws down stock. Falling below minimum raises the reorder sheet, grouped by vendor and ready to send.
The year, priced in advance.
Every procedure costed from trade rates and parts. A fiscal-year forecast by month, system, or trade, with the federal fiscal calendar supported.
The checklist is the work order.
Each procedure runs as a guided checklist on the phone, with photo proof where the plan asks for it. A failed check spawns the corrective itself, draws the part from spares, and lands on tomorrow's board without anyone typing it in.
Running day to day for a federal science agency, from questions on the record to the maintenance calendar.
The operations record is built from the closeout record, so nothing is re-keyed at handover and every answer still cites its source.
Priced per facility with unlimited users. No seats to count, no usage to meter.
See F&M pricing →Start with one building.
Bring the turnover package from a recent project, or the binder shelf from an old one. We'll show you the record it becomes.